Welcome to the new MVLS Interlibrary Loan Request web form!

This replaces the 4-part printed form, and may be used to request loans or copies via the MVLS-ILL department.

Before you fill in the online form:

· Interview the patron, optionally filling out the Patron Interview form (MVLS-ILL has these), or other form that your library uses for patron ILL requests.

· Request point-to-point within CDLC area if you are a point-to-point library, and to the NYSL if you have a NYSL account. A title that is held locally but does not circulate may not fit within our guidelines for referral.

How to:

· Use a separate form for each request (for serial requests, for each article). Just fill it out as you would any web form, click “submit”, and it arrives in our e-mail box.

· If you have any other papers (verification/location info, or what you’ve searched without success) that you would have attached to the request, please fax or send to MVLS-ILL via delivery; if you are verifying in a standard source, especially online, and you’ve given enough information, there is no need to send printouts or copies

Navigation: use mouse or tab from field to field; if using keyboard, spacebar selects button (e.g., loan or copy).

BE CAREFUL NOT TO PRESS ‘ENTER’ WHEN MOVING FROM FIELD TO FIELD; THIS WILL SUBMIT YOUR REQUEST! (if you do, just start another one).

Filling out the form: most of this is self-evident, as before

· Library: 3-letter code is fine

· Request for: (choose loan or photocopy) more detail below.

· For monographs loans: fill in Author Last name, First Name, and Title, Publisher; add medium(s) if not a book, e.g. (DVD videocassette); Pub date, Price, This Edition only

· For serials loans: fill in Serial: Title, Volume, Issue, Date; however, few periodicals circulate from CDLC or other libraries. It is recommended that serials loan requests be filled out to request copies of pages or specific information, or even a copy of the table of contents (if so, also Pages and CCL/CCG). If requesting loan of microform, please so indicate.

· Copies: You may request photocopy from a serial or book, including replacement pages for damaged items. If the request is for loan of material that is unlikely to circulate (reference, genealogy), it is recommended that requests be filled out to request copies of pages, specific information, index entries, or table of contents.

· For photocopies from books: fill in Author Last name, First Name, and Title, Publisher; Pub date, Price, This Edition only; Pages and CCL/CCG; fill in specific edition/ volume for cited information or replacement pages.

· For photocopies from serials: fill in Serial: Title, Volume, Issue, Date; Article: Author, Title; Pages and CCL/CCG.

· Pub date: Indicate if a reprint, and cite original date if known. If date is unknown, please supply any clues you may have.

· Price: Unless the patron has specified a particular edition, give the lowest listed price if the book is in print.

· This edition only: It is assumed that a patron will accept any edition unless stated otherwise. If other criteria exist (e.g., this translator only), specify in Notes.

· Copyright compliance (CCL/CCG): Generally, serials published within the past five years and pages from monographs in print fall under the fair use Guidelines (CCG) within limits. Older serials, out-of-print items, and replacement pages fall under provisions of the law (CCL).

· Not wanted after: patron deadline

· Maxcost ($ willing to pay if referral out of area needed): while we request from free/low cost libraries first, we do need to put a $ limit on requests referred out of the region.

· Verified in: where you found the bibliographic information or article citation. Note that for serials photocopy requests both the serial title and the article should be verified.

o Open Worldcat (OCLC) is available to all at www.oclc.org. You can see holding libraries, but of course, there is no guarantee that they will lend/copy, or indication of what they will charge (we access the policies directory for that information).

o Printed source, give the author, title, year, volume (if applicable), and page number.

o If cited online, give URL or web site (e.g., Amazon); you can copy and paste into the form).

o Data base verifications: include the name of the database and article ID number, e.g., Ebsco Masterfile AN 23097630

o If not found in any source, include what you do know, and what was searched. Send a separate note if needed.

· LC#/ISBN/ISSN: at least one of these is helpful. Match ISBN to the edition that you are requesting.

· Notes: Any other necessary or useful information, such as ‘thesis’, or ‘any ed. in Spanish’. Give as much information as possible if citation is unverified. It can be helpful to know that a book is old, or new. The subject can be helpful if it is not evident in the title in case the author and title are mis-cited.

· Borrower (name or just initials), Telephone number, Card number; This is for your library's use to contact the patron and for MVLS-ILL to place hold, and should be treated as confidential. MVLS-ILL does not include the patron’s name on any requests referred.

MORE DETAIL

FOR A MONOGRAPH REQUEST:

Author: Last name first, corporate author, or dash if no author given. An editor or compiler may be indicated by "ed.", or "comp.", as appropriate.

Title: If the material is not a book, indicate medium after the title; if patron can use either/any format, say so- e.g., “DVD or VHS”. Add subtitle, alternate title, or series title if known. Use the Notes field if more space is needed.

Plays, poems, essays, short stories: Where a specific play or other short piece is wanted, it is more important to be specific about what is wanted than to verify a book containing the piece (e.g. Chekhov, The Seagull, not Chekhov, Three plays), as such pieces may be found in a collection or anthology.

FOR A SERIALS REQUEST

Serial title: Give the full title if known, as abbreviations can be confusing. Titles are often abbreviated in indexes and bibliographies, but there may be a key to abbreviations.

Volume, Issue, Date: At minimum, the volume and year are included in most citations; give as much information as possible.

Article: if citation for author and title is not specific, at least give the subject.

Pages: Indicate pages to be copied, table of contents, or index information. Most libraries limit the number of pages they will copy, or may charge for exceeding a set number.