Trustee Training


Trustees and Directors

 Law and Regulations

  • Public Library Law in New York State by Robert Allan Carter A compilation of state laws and related regulations governing libraries.
  • Opinions of State Comptroller Relating to Libraries
  • Education Corporations Law Pamphlet 9 on Education Corporations provides information on procedures and powers of educational corporations like libraries.
  • NY State Public Officers Law
  • NY Committee on Open Government Information on Open Meetings Law, Freedom of Information and Privacy protections in New York.
  • New York State Confidentiality Law Library Records Law (CPLR Sec. 4509) §4509. Library records “Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.”


Budgets and Budgeting

Community Surveys


  • Important Policies for Libraries

DLD Minimum Standards:  Click on the link for Standard #4 for a suggested policy list.

The Handbook for Library Trustees in NYS:   Page 24 (p. 30 of the pdf) has information on policies.

The Handbook for New Public Library Directors in NYS: Page 27 is a suggested list of policies.

The MVLS Trustee Training process includes a list of suggested Policies.

The MVLS Policy Manual Contents & Schedule is available at:

  • Tools for Policy Development

New York Library Trustees Online (NYLTO)  You will need to register with a username & password to make full use of this resource.

ABLE – Administering Better Libraries – Educate This resource provides background information and sample policies on most policy topics.

LTA – Library Trustees Association Policy Database   A large searchable database of sample library policies.

The Mid-Hudson Library System has extensive information available on policy development, including sample policies.

  • Library Collections Policies – Specific Resources

MVLS Draft Policies

MVLS Draft Guidelines

ABLE Library Collections Resources

Clifton Park – Halfmoon Public Library Sample

Guilderland Public Library Sample

North Country Library System Library Collection Policy Template

  • Library Finance & Administrative Policies

MVLS Administrative Policies Draft

MVLS Administrative Guidelines Draft 

  • MVLS Finance Policies Workshop Outline

Office of the State Comptroller Local Government Accountability Site

OSC Library Audit Report Site

OSC Understanding the Audit Process

  • Board Governance Policies

MVLS Governance Policy Overview (Draft):

MVLS ByLaws:

DLD Bylaws info:

MVLS COI Policy:

MVLS Whistleblower Policy:

DLD COI/Whistleblower Policy info:

DLD Code of Ethics info:

NYS Municipal Law on Code of Ethics:

Mission & Planning Documents MVLS Mission Statement (Draft):

ULC Library Mission Word Cloud:

MVLS Impact Statement Draft: 

What is an Impact Statement?

MVLS Annual Report:

DLD Annual Report Info:

MVLS Plan of Service:

DLD Long Range/Strategic Plan Info:




MVLS Trustee Orientation Materials

MVLS Board of Trustees Meeting

Thursday, October 20, 2016
9:30 AM, Fort Plain Free Library

Quick Links

Library Catalog

Support MVLS

Contact Us

Phone: 518-355-2010
Fax: 518-355-0674
Regular Hours: Monday-Friday, 8:30 AM - 4:30 PM

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