Trustees

Trustee Training

Basics

Trustees and Directors

 Law and Regulations

  • Public Library Law in New York State by Robert Allan Carter A compilation of state laws and related regulations governing libraries. http://www.librarytrustees.org/docs/85504.pdf
  • Opinions of State Comptroller Relating to Libraries http://www.osc.state.ny.us/legal/moreopinions6.htm
  • Education Corporations Law Pamphlet 9 on Education Corporations provides information on procedures and powers of educational corporations like libraries.  http://www.counsel.nysed.gov/
  • NY State Public Officers Law http://www.nysl.nysed.gov/libdev/excerpts/statutes.htm#PBO
  • NY Committee on Open Government Information on Open Meetings Law, Freedom of Information and Privacy protections in New York. http://www.dos.state.ny.us/coog/
  • New York State Confidentiality Law Library Records Law (CPLR Sec. 4509) §4509. Library records “Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.”

Libraries

Budgets and Budgeting

Community Surveys

Policies

  • Important Policies for Libraries

DLD Minimum Standards:  http://www.nysl.nysed.gov/libdev/helpful.htm  Click on the link for Standard #4 for a suggested policy list.

The Handbook for Library Trustees in NYS:  http://www.nysl.nysed.gov/libdev/trustees/handbook/   Page 24 (p. 30 of the pdf) has information on policies.

The Handbook for New Public Library Directors in NYS: http://www.mvls.info/wp-content/uploads/2015/04/Newdirectors_handbook.pdf Page 27 is a suggested list of policies.

The MVLS Trustee Training process includes a list of suggested Policies. http://www.mvls.info/wp-content/uploads/2013/05/training_policy1.pdf

The MVLS Policy Manual Contents & Schedule is available at: http://www.mvls.info/wp-content/uploads/2011/07/policymanual_contents1.pdf

  • Tools for Policy Development

New York Library Trustees Online (NYLTO)  http://www.nylto.org  You will need to register with a username & password to make full use of this resource.

ABLE – Administering Better Libraries – Educate  http://www.ablelibrarian.org/index.html This resource provides background information and sample policies on most policy topics.

LTA – Library Trustees Association Policy Database  http://www.librarytrustees.org/policies.php   A large searchable database of sample library policies.

The Mid-Hudson Library System has extensive information available on policy development, including sample policies.  http://midhudson.org/department/member_information/library_policies.htm

  • Library Collections Policies – Specific Resources

MVLS Draft Policies  http://www.mvls.info/wp-content/uploads/2011/07/library_collections_policies1.pdf

MVLS Draft Guidelines http://www.mvls.info/wp-content/uploads/2011/07/library_collections_guidelines1.pdf

ABLE Library Collections Resources http://www.ablelibrarian.org/final-documents/mod5/index.html

Clifton Park – Halfmoon Public Library Sample http://www.cphlibrary.org/documents/about/policies/approved-policies.pdf

Guilderland Public Library Sample http://www.guilpl.org/about/policies/index.php

North Country Library System Library Collection Policy Template http://ncls.northcountrylibraries.org/sites/default/files/consultants/Material_Selection_Collection_Development_Policy.pdf

  • Library Finance & Administrative Policies

MVLS Administrative Policies Draft  http://www.mvls.info/wp-content/uploads/2014/11/Administrative-Policies-Draft-11-14.pdf

MVLS Administrative Guidelines Draft http://www.mvls.info/wp-content/uploads/2014/11/Administrative-Guidelines-Draft-11-14.pdf 

  • MVLS Finance Policies Workshop Outline

http://www.mvls.info/wp-content/uploads/2014/03/WorkshopFinancePoliciesOSCAudits1.pdf

Office of the State Comptroller Local Government Accountability Site http://www.osc.state.ny.us/localgov/pubs/index.htm

OSC Library Audit Report Site http://www.osc.state.ny.us/localgov/audits/libraries/

OSC Understanding the Audit Process http://www.osc.state.ny.us/localgov/audits/underaudit.pdf

  • Board Governance Policies

MVLS Governance Policy Overview (Draft): http://www.mvls.info/wp-content/uploads/2015/04/Governance-Policies-Draft.pdf

MVLS ByLaws: http://www.mvls.info/wp-content/uploads/2014/09/BYLAWS-Rev-9-18-2014.pdf

DLD Bylaws info: http://www.nysl.nysed.gov/libdev/helpful.htm#WB

MVLS COI Policy: http://www.mvls.info/wp-content/uploads/2014/08/MVLS-Conflict-of-Interest-Policy-8-2014.pdf

MVLS Whistleblower Policy: http://www.mvls.info/wp-content/uploads/2014/08/Whistleblower-policy.pdf

DLD COI/Whistleblower Policy info: http://www.nysl.nysed.gov/libdev/trustees/coi-wb.htm

DLD Code of Ethics info: http://www.nysl.nysed.gov/libdev/trustees/handbook/ethics.htm

NYS Municipal Law on Code of Ethics: http://www.nysl.nysed.gov/libdev/excerpts/gmu806.htm

Mission & Planning Documents MVLS Mission Statement (Draft): http://www.mvls.info/wp-content/uploads/2015/04/MVLS-Mission-Draft.pdf

ULC Library Mission Word Cloud: http://www.urbanlibraries.org/mission-statements-pages-236.php

MVLS Impact Statement Draft: http://www.mvls.info/wp-content/uploads/2015/04/MVLS-Impact-Draft.pdf 

What is an Impact Statement? http://smallbusiness.chron.com/impact-statement-44106.html

MVLS Annual Report: http://www.mvls.info/wp-content/uploads/2014/05/2013-annualreport.pdf

DLD Annual Report Info: http://www.nysl.nysed.gov/libdev/helpful.htm#RC

MVLS Plan of Service: http://www.mvls.info/wp-content/uploads/2013/06/Plan-of-Service-2012.pdf

DLD Long Range/Strategic Plan Info: http://www.nysl.nysed.gov/libdev/helpful.htm#LRP

Funding

Fundraising

Facilities

MVLS Trustee Orientation Materials

MVLS Board of Trustees Meeting

Thursday, October 20, 2016
9:30 AM, Fort Plain Free Library

Quick Links

Library Catalog

Support MVLS

Contact Us

Phone: 518-355-2010
Fax: 518-355-0674
Email: mvls@mvls.info
Regular Hours: Monday-Friday, 8:30 AM - 4:30 PM

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