The Arkell Museum & Canajoharie Library are seeking a part-time bookkeeper to join our staff. Located in Montgomery County, NY, the Museum and Library are one legal non-profit organization that serve the regional community as a Library while attracting Museum visitors from around the country. The bookkeeper reports to the Executive Director and Library Director on specific projects, and works regularly with the Administrative Assistant and part-time desk staff. We are a creative, educational, and supportive environment. Come join our team!
Responsibilities:
- Conducts all duties associated with accounts payable including interacting with staff and vendors, processing invoices, coding expenses, and data entry
- Conducts all duties associated with accounts receivable including processing donations, performing bank deposits, and tracking and following up on accounts
- Conducts duties associated with payroll, including inputting data into Paychex
- Performs monthly bank account reconciliations
- Performs credit card reconciliations
- Oversees annual audit
- Inputs financial data into annual library and grant reports
- Maintains financial records in accordance with industry standards
- Prepares financial reports as requested by collecting and summarizing account information and trends
- Assists the Directors on detailed budget projections and monthly reports for the Board of Trustees
- Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising Directors on needed actions
- Oversees insurance renewals
- Performs other financial duties as assigned
Desirable Education & Experience:
- Associate’s degree or higher in business administration, accounting, or another relevant field
- Minimum of two years accounting or bookkeeping experience including accounts payable, accounts receivable, general ledger, and financial report
- Excellent written and verbal communication skills
- Ability to plan and organize work routines and long-range projects
- Ability to establish and maintain effective working relationships with the Executive and Library Directors, staff, vendors, and the public
- Proficiency with QuickBooks, Paychex, and Revel (point of sale system)
- Non-profit bookkeeping experience a plus
- Understanding of library operating systems a plus
- Excellent organizational and follow-through skills, ability to multi-task, prioritize and work under deadlines
- Ability to maintain strict confidentiality and communicate in a professional manner with board, staff, funders, and members
Hours and Salary:
15 hours per week (two 7.5 hour-days/week or three 5 hour-days/week)
$22.73 per hour
Apply in person at the Arkell Museum & Canajoharie Library, or email a cover letter and three references to humanresources@arkellmuseum.org, or mail to:
Arkell Museum & Canajoharie Library
2 Erie Boulevard
Canajoharie, NY 13317
Attn: Human Resources